Better Work in Process Tracking

In most companies, spreadsheets are used throughout the supply chain for tracking, collaboration, and decision making purposes. But spreadsheets are not the best tools for the job. Intellimas® gives you the look and feel of a spreadsheet, but it’s a much more strategic solution. Specifically, for PO Tracking or WIP Tracking, Intellimas® gives you the following benefits:

  1. Real Time Access to PO Data
  2. Enhanced Vendor Collaboration Using a True Multi-user Application
  3. Better Workflow and Revision Management
  4. Exception Management
  • Calendar Templates
  • Exception Management
  • Packing Lists

Deciding on the milestones and lead times you will use for a WIP Tracking calendar can be a challenge. If your PO system has the milestones and plan dates built in, we can read them into Intellimas® as is. If not, Intellimas® has several ways to help you establish them:

  • Based on Shipping Method
  • User Defined Calendar Templates that are Selected for Each PO
  • User Defined Calendar Templates that are Defaulted Based on Specific Criteria
  • Plan Dates Inputted Manually Either by the Vendor or Internally


Managing by exception is one area that Intellimas® does an exceptional (don’t mind the pun) job of, especially when it comes to WIP tracking. As an internal business user, you want to avoid weeding through purchase orders and timelines which are looking good. You want to pinpoint the trouble spots and act on them quickly. Here are some ways Intellimas® provides for better exception management:

  • Shared Searches which are One-click Retrievals of all PO’s that Have Specific, User-defined Exceptions. Examples are Missed Plan Dates, Upcoming Plan Dates, Updated Vendor Delivery Dates, etc.
  • Alerts to Identify Specific Scenarios That May Need Even More Attention
  • Comprehensive Reporting which can be Delivered to your Desktop that Shows User Defined Metrics or Specific Issues to be Mitigated

Beyond WIP Tracking, there are many supply chain requirements for the vendors that Intellimas® can handle which will allow for a seamless process. One of those vendor requirements is the packing list. Intellimas® can be the vehicle for the vendors to provide you this valuable information which will give you the following advantages:

  • Receive Advanced Notice of Whether a Vendor will Ship all Required Units
  • Receive the Complete Makeup of Every Carton, Down to the Size Level, if Applicable
  • The Packing List Data can be Turned into an Advanced Ship Notice (ASN) Transaction for Further use in Your Warehouse Management System